Registration Policy

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Be the first to know when NAT 2018 Conference registration opens, when sponsorships become available, about new short courses and technical sessions, and much more!

Registration Policy

 

SME offers several types of member and nonmember registration options. For more information about a specific type of registration, please review the details below.

Registration Category

Member

Members must have paid 2017/2018 dues to receive member pricing. All attendees and authors at NAT 2018 are required to register. Nonmember authors/chairs may register at the member rate. The appropriate badge is required for admittance to the technical sessions and expo and will be checked at the entrance of all activities. One-day or Exhibit Hall-only passes are not available.

Student

Student registration for the NAT 2018 must meet eligibility requirements. SME requires that an individual must be attending a college/university/ higher education institute on a full-time basis to qualify for student registration rates. Student registrants may be required to provide evidence that you are a full-time student. Students enrolled in 12 or more semester credit hours are considered full-time. Acceptable confirmation includes: transcript, most recent report card, or official school registration documents. Student registrations without this documentation upon request will not be eligible for the reduced student rate.

Spouse/Companion Program

This reduced rate is intended for those traveling with registered conference attendees and who are not involved in tunneling in any aspect. This registration includes admission to the Monday’s hosted Exhibit Hall Reception and Tuesday's Luncheon in the Exhibit Hall only. This registration does not include access to technical sessions and does not include ticketed events – those must be purchased separately.

SME reserves the right to cancel, without notice, a spouse/companion registration suspected to be for a professional and/or exhibitor.

Registration Policy

All attendees and authors at NAT 2018 are required to register. Nonmember authors may register at the member rate. The appropriate badge is required for admittance to the technical sessions and expo and will be checked at the entrance of all activities. Attendees interested in touring the expo only can purchase a one-day pass. Exhibits-only registrants are NOT permitted to attend the technical sessions.

Student Registration Policy

Student registrants for NAT 2018 must meet eligibility requirements. SME/UCA requires that an individual must be attending a college, university or institute of higher education on a full-time basis to qualify for student registration rates. SME/UCA cannot process student registrations without evidence that you are a full-time student. Students enrolled in 12 or more semester credit hours are considered full-time. When submitting your registration, please provide registration confirmation from your educational institution. Acceptable confirmation includes: transcript, most recent report card or official school registration documents. Student registration forms without this information will not be processed.

Cancellation/Substitution Policy

If circumstances require you to cancel your SME registration, you must do so in writing. Written notice must be sent to: SME Conference Registration, 12999 E. Adam Aircraft Circle, Englewood, CO 80112 or via email at cs@smenet.org or meetings@smenet.org. Cancellations received by Thursday, May 4, 2018, will receive a full refund, less a $100 processing fee. There are no refunds for no-shows and cancellations postmarked after Thursday, May 4, 2018. Registrants are responsible for cancellation of their own hotel accommodations. Substitutions will be accepted in writing at no charge until Thursday, May 4, 2018. After Thursday, May 4, 2018, a $25 fee will be charged for substitutions. NO REFUNDS for Registration, Social Function, Tour and Field Trip tickets will be issued after the Thursday, May 4, 2018 deadline.

International Delegates Letter of Invitation

SME will send a letter of invitation to paid, full registrants upon request. Invitations are intended to help international delegates raise travel funds or obtain a visa. It is not a commitment from the conference or the organizers to provide any financial support. Request for letters of invitation must include attendee name, job title, company name, mailing address (PO boxes are not acceptable), city, state/province, country, zip/postal code, phone and fax number, and beginning and end dates of travel. Also provide the address, phone and fax number of your embassy. All items must be submitted to complete a letter of invitation.

Send your written request to: SME Meetings Dept., 12999 E. Adam Aircraft Circle, Englewood, CO 80112 USA or email meetings@smenet.org.

For more information about obtaining your visa or requesting a letter of invitation, please see the Attendee FAQs.